Document ManagementThe typical components of such a document management system are:
- Work flow
A modern Enterprise Content Management (ECM) can cope with the “silo” structure of information from within the different departments and structures and manages different types of content in a standardised, company-wide repository. Here, the "need-to-know" principle can be applied for all employees individually and in a secure environment.
The definition and modelling of business processes is an important element in methodically creating or editing content. In this way, the document follows the predefined phases of its process cycle (creating, checking, approval, publication, archiving and deleting) while adhering to important compliance conditions - i.e. all legal and internal regulations. This ensures documented transparency and compliance with the rules at all phases.
An integrated Collaboration Tool presents the information in internal and external teams with different access rights, while intuitive user guidance ensures fast implementation and user acceptance.
Interfaces to leading ERP applications integrate data sources and archives. Powerful search engines assist in finding information across the company.
A universal rights management system supports the “need-to-know” principle with respect to data classification, in that protection requirements and rights hierarchies can be transferred from data classes universally and in such a way that they can be audited.